Office & Development Assistant

About the role

We are looking for an organized, proactive Office & Development Assistant to manage day‑to‑day operations of our West Hollywood office and support the Development team. The role combines office administration, employee experience, event coordination and project support in a fast‑paced environment.

Key responsibilities

• Oversee office operations: order and stock supplies, manage vendor relationships, maintain common areas and handle mail and deliveries.
• Coordinate employee onboarding: prepare workstations, access, welcome materials and serve as the local point of contact.
• Plan and execute internal meetings, team events, client gatherings and community activities, handling catering, venues and logistics.
• Provide administrative support to the Development team: calendar management, travel arrangements, meeting logistics and tracking action items.
• Assist with invoice processing, expense tracking and general administrative requests for local staff and visitors.

Required profile

• 2+ years of experience in office administration, facilities or related support functions.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills, comfortable interacting with employees and external partners.
• Detail‑oriented and capable of maintaining a welcoming, well‑stocked workplace.

Required skills

• Proficiency with standard office software (e.g., Microsoft Office or Google Workspace).
• Experience handling vendor relationships and office supply management.
• Ability to coordinate events, meetings and travel logistics.