Office Coordinator – Real Estate Support

About the role

The Office Coordinator provides comprehensive administrative and operational support to the Webster branch office, working closely with the Office Manager. The role focuses on MLS listing management, transaction support for sales associates, front‑desk reception, and general office administration.

Key responsibilities

• Provide administrative support for MLS and contract processes, including entering, maintaining, and updating listings and documents.
• Serve as a trusted resource for agents, helping keep transactions and office operations running smoothly.
• Manage front‑desk activities, incoming calls, visitors, and overall office communications.
• Support onboarding of new agents by coordinating materials, system access, and office orientation.
• Assist with marketing materials, listing presentations, office communications, and agent support initiatives.
• Partner with Accounting to submit and track billing and expense documentation.
• Maintain office supplies, coordinate meetings and events, and support overall office operations.
• Take on additional projects that contribute to the success of the office and its agents.

Required profile

• Minimum of one (1) year of customer service experience in a professional office environment.
• Texas Real Estate License strongly preferred or equivalent experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); Adobe Acrobat knowledge preferred.
• Ability to learn new systems quickly and maintain accurate digital records.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Professional, dependable team player with strong problem‑solving skills and attention to detail.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Adobe Acrobat (preferred)

What we offer

• Join a well‑established, respected luxury real estate brand.
• Work in a collaborative, professional office environment.
• Opportunity to expand skills in real estate operations and office management.