Office Assistant

About the role

The Front Desk Office Assistant is the welcoming face of the office, creating an inviting and organized environment for visitors and employees. This role blends professionalism with genuine hospitality to ensure smooth daily operations and a positive workplace culture.

Key responsibilities

• Greet visitors with a warm smile, offer beverages, and address their needs promptly.
• Manage office supplies, snack and beverage programs, and coordinate daily lunch orders.
• Partner with the People Team to plan and execute company events, both in‑person and virtual.
• Coordinate preventive maintenance and troubleshoot office equipment with the Facilities Manager.
• Handle all incoming and outgoing mail and packages, using the Envoy application to track deliveries.
• Maintain a professional presence, staying attentive and composed throughout the workday.

Required profile

• Friendly and professional demeanor with a passion for helping others.
• Strong organizational skills and keen attention to detail.
• Ability to manage multiple tasks and shift priorities gracefully.
• Proactive mindset, anticipating needs before they are voiced.

Required skills

• Experience using the Envoy delivery‑tracking application.