Office Assistant

About the role

Woodgrain is seeking an Office Assistant to provide general administrative assistance and operational support for the office and operations department at its Independence, VA facility. The role involves front‑desk duties, processing delivery tickets, and helping compile operational reports.

Key responsibilities

• Greet customers, answer phones, and direct calls at the front desk.
• Assist with scaling in/out of log, chips, dust, and mulch trucks.
• Process log inventories in the Forestry system and fuel inventories in the Phenox Fuel system.
• Help reconcile mulch, chips, and dust inventory.
• Support the Lumber Sales Representative with delivery picking tickets (SO4s) and SAP reports.
• Compile daily/weekly operational reports and assist with monthly lumber inventory counts.
• Perform general clerical tasks such as data entry, typing, scanning, and filing.
• Cover Administrative Assistant duties when absent, including processing contractor weekly logger reports and payments.

Required profile

• 2–4 years of office or administrative experience preferred.
• Effective time‑management and organizational skills.
• Professional communication abilities.

Required skills

• Microsoft Word
• Microsoft Excel
• Experience with SAP

What we offer

• Hourly wage $17–$19 based on experience.
• Health, dental, and vision insurance.
• Health Savings Account (HSA) and Flexible Spending Account (FSA).
• 401(k) with 3% employer match.
• Group term life and AD&D insurance.