Office Assistant

About the role

Gemma Power Systems is looking for a full‑time Office Assistant to support daily operations at its Glastonbury, CT office. The role combines front‑desk duties with a broad range of administrative tasks, ensuring a smooth and professional workplace for employees and visitors.

Key responsibilities

• Serve as the primary reception contact, greeting employees and guests, managing check‑in procedures and directing visitors to meeting rooms or offices.
• Handle incoming and outgoing mail and packages, ensuring timely distribution.
• Manage the main phone line, answer, screen, transfer calls, and maintain voicemail inboxes.
• Coordinate conference room schedules, prepare meeting rooms, set up audio‑visual equipment, and arrange catering when needed.
• Prepare and format documents, presentations, and other office materials; perform scanning, copying, printing, and data‑entry tasks.
• Assist with travel arrangements, including airline and hotel bookings, itinerary changes, and transportation logistics.
• Support onboarding activities such as assembling welcome packages, setting up home‑office workspaces, and arranging building access.
• Maintain inventory of office and break‑room supplies and keep reception and common areas clean and organized.

Required profile

• High school diploma or equivalent.
• At least 3 years of experience supporting a professional office environment.
• Strong multitasking ability and capacity to prioritize tasks in a fast‑paced setting.
• Professional demeanor, excellent communication skills, and a positive, reliable attitude.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).