Office Assistant

About the role

KPFF Consulting Engineers is seeking an organized Office Assistant to support its civil and structural engineering teams. This full‑time position offers a collaborative environment where you will help keep daily operations running smoothly.

Key responsibilities

• Provide general administrative support, including managing calendars, scheduling meetings, and coordinating travel.
• Maintain and organize electronic and paper documents, ensuring proper PDF management and version control.
• Operate office equipment, handle mail, and perform proofing and quality‑control tasks.
• Assist with project documentation, SharePoint libraries, and Microsoft Teams communications.
• Prioritize multiple tasks, meet recurring deadlines, and identify process‑improvement opportunities.

Required profile

• Minimum 2 years of full‑time administrative experience.
• High School Diploma (or equivalent) required; higher education a plus.
• Clear, professional communication in all formats.
• Positive attitude, collaborative mindset, and strong problem‑solving abilities.
• Excellent attention to detail, time‑management, and ability to handle multiple priorities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft OneNote
• PDF management
• Microsoft Teams (Office 365)
• SharePoint

What we offer

• 7 paid holidays plus 2 floating holidays.
• 2 weeks vacation annually with seniority‑based accruals.
• 2 weeks personal and sick leave.
• 3% company contribution to 401(k) plan.
• Paid Family Leave (60% salary for up to 6 weeks).
• 40‑hour work week, Monday‑Friday.
• Medical, vision, and dental insurance options.
• Semi‑annual bonuses and opportunities for educational events.
• Non‑exempt status with overtime paid at time‑and‑a‑half.