Office Assistant (1+ yr experience) – Tampa, FL

About the role

The law firm of Marshall Dennehey is seeking a full‑time Office Assistant for its Tampa, FL office. This position provides essential administrative support to attorneys and staff, helping to maintain an organized and efficient workplace.

Key responsibilities

• Create and maintain legal files in both electronic and paper formats.
• Locate, file, and retrieve documents according to established filing systems.
• Support the mailroom and copy center, performing all related functions.
• Order and manage office supplies and ensure conference rooms are stocked.
• Scan documents and enter data into the firm’s internal database.
• Download electronic client files from various platforms.
• Operate the office phone system and other office equipment as needed.
• Perform additional duties as requested by supervisors.

Required profile

• High school diploma or equivalent.
• At least one year of recent office experience; law‑office experience preferred.
• Highly organized, detail‑oriented, and able to prioritize multiple tasks under time constraints.
• Capable of working with minimal supervision and lifting up to 20 pounds.
• Accurate spelling and ability to pass standard alphabetical and numerical filing tests.

Required skills

• Proficiency with office phone systems.
• Experience operating copy/printing and scanning equipment.
• Basic data‑entry skills for internal databases.

What we offer

• Competitive salary and a comprehensive benefits package.
• Opportunities for growth within a reputable law firm.