Office Assistant – 1+ Years Experience

About the role

The law firm of Marshall Dennehey is looking for a full‑time Office Assistant to support its Pittsburgh office. The role involves managing legal files, handling mailroom duties, and ensuring smooth day‑to‑day office operations.

Key responsibilities

• Create and maintain legal files, both electronic and paper.
• Locate and file documents in their proper locations.
• Provide full support in the mailroom/copy center, performing all related functions.
• Order and maintain office supplies.
• Upkeep and stock conference rooms.
• Scan documents and enter data into the internal database.
• Download electronic client files from various platforms.
• Operate the office phone system and other equipment as needed.
• Perform additional duties as requested.

Required profile

• High School diploma or equivalent.
• At least 1 year of recent office experience (law office experience preferred).
• Organized and detail‑oriented.
• Ability to use the telephone system on a relief‑coverage basis.
• Capable of organizing, prioritizing, and completing multiple tasks under time constraints.
• Ability to work with minimal supervision.
• Proficient in assembling files and filing documentation chronologically using alphabetical and numerical guidelines.
• Accurate spelling for proper document filing (must pass filing tests).
• Ability to lift up to 20 pounds.

Required skills

What we offer

• Competitive salary.
• Comprehensive benefits package.
• Opportunities for a sound future within the firm.