Office Administrator – Waimea, HI

About the role

The Canada-France-Hawaii Telescope (CFHT) is seeking an Office Administrator for its headquarters in Waimea, Hawaiʻi. You will be the central point of contact for front‑office operations and provide administrative support to a multicultural research team.

Key responsibilities

• Manage reception, visitor coordination, mail handling, phone routing and general office support.
• Provide administrative assistance across all departments, including scheduling, document management and event coordination.
• Oversee the full procurement cycle, from requisitions to purchase orders and vendor management.
• Coordinate inbound and outbound shipping, freight booking, customs clearance and insurance.
• Arrange travel for staff and visitors, process expense reports and ensure compliance with travel policy.
• Maintain the company apartment schedule and logistics for hosted guests.
• Provide backup for accounts payable and manage office equipment, service providers and telecom services.
• Support staff services such as physicals and cold‑weather gear, and uphold safety policies.

Required profile

• Two years of college coursework in administration, business or a related field.
• At least three years of hands‑on office administration experience.
• Strong written and verbal communication skills with the ability to work across diverse teams.
• Excellent interpersonal and customer‑service orientation.
• Highly organized, detail‑oriented and able to manage multiple priorities.

Required skills

• Proficiency with Windows operating system.
• Advanced knowledge of MS Office suite.
• Experience using Adobe Acrobat.
• Effective PC file management.

What we offer

• Competitive salary commensurate with experience.
• Medical and dental insurance.
• 21 days paid vacation.
• Defined‑contribution retirement plan.
• Tuition support for dependent minors.