Medical Records Technician

About the role

The Medical Records Technician is responsible for setting up, maintaining, and retrieving resident medical records in a nursing center environment. This role ensures that all records comply with state, federal, and facility regulations while supporting quality assurance and timely documentation.

Key responsibilities

• Set up new resident files, both paper and electronic, and maintain the master resident roster.
• Prepare, scan, index, and chart reports, ensuring accurate and timely record updates.
• Retrieve and release medical records according to established procedures and regulatory requirements.
• Conduct chart audits for Medicare, Medicaid, private insurance, and Medicare Advantage.
• Track dictation and transcription to complete medical records.
• Assist with ordering and documenting supplies for the facility.
• Secure and retrieve files from external storage providers as needed.

Required profile

• High school diploma or equivalent (required); Associate’s degree preferred.
• 2‑3 years of experience in medical records, with at least six months in a medical records department preferred.
• Demonstrated human relations and communication skills, both written and verbal.
• Ability to work with physicians, staff, vendors, and customers effectively.

Required skills

• Electronic database management.
• CDM coding knowledge.
• Scanning and indexing of documents.