Manager, Administrative Operations

About the role

The Department of Biochemistry & Molecular Biology at the University of Miami Health System is seeking a full‑time Manager, Administrative Operations. Working in a hybrid model, you will oversee daily office activities, supervise staff, and ensure efficient administrative support for the department.

Key responsibilities

• Coordinate and direct all administrative services, including records maintenance, document preparation, mail distribution, and reception.
• Plan, assign, and monitor staff duties, providing training and performance management.
• Develop, implement, and continuously improve departmental processes and internal controls.
• Manage the department’s budget, track operational costs, and ensure expense control.
• Purchase and maintain office equipment and supplies, and coordinate services with other university units.
• Support the Department Chair and Senior Administrative Officer with special projects and graduate program administration.

Required profile

• Proven ability to supervise and develop office support staff.
• Strong organizational and record‑keeping skills.
• Excellent oral and written communication abilities.
• Capacity to analyze complex administrative issues and implement effective solutions.
• Knowledge of business and management principles within an academic environment.

Required skills

• None explicitly listed as technical tools; focus is on administrative and managerial competencies.