Litigation Support Specialist II (5+ Years Experience)

About the role

The law firm of Marshall Dennehey is seeking a full-time Litigation Support Specialist II with 5+ years of experience for its Harrisburg, PA office. The specialist provides administrative and operational support to legal teams, helping lawyers and legal professionals with document preparation, case management and client communication. The position has a minimal billing requirement of 50 hours or less, and the specialist may also take assignments from the paralegal assigned to their work group.

Key responsibilities

• Draft, review and proofread legal documents such as pleadings and correspondence, ensuring accuracy and adherence to formatting guidelines.
• Assist in managing files and legal databases, such as medical record subpoena charts, organize documents, maintain electronic and physical files, and track deadlines and court appearances.
• Communicate with clients, opposing counsel and experts to schedule appointments, relay messages and give case status updates as directed by attorneys.
• Conduct case-related fact investigation at the direction of the attorney and/or paralegal.
• Provide administrative assistance, including calendar management, meeting scheduling, expense reports and handling incoming calls and correspondence; re-assign these tasks to the administrative assistant and/or project assistant on the team.
• Record billable hours and help process vendor invoices.
• Prepare and file legal documents with courts at the direction of attorneys.
• Help ensure compliance with client guidelines.
• Use legal software for document management, e-discovery and case tracking, and provide technical support to legal staff.
• Collaborate with attorneys, paralegals and other legal support staff.

Required profile

• Bachelor's degree in Legal Studies, Paralegal Studies, Business Administration or a related field preferred, or 5 years of administrative law firm experience.
• Strong knowledge of legal terminology, procedures and documentation.
• Excellent interpersonal, organizational, attention-to-detail, verbal and written communication skills.

Required skills

• Proficiency in Microsoft Office Suite and legal software applications.
• Experience with document management, e-discovery and case tracking tools.

Qualified candidates should submit a cover letter and resume. The firm offers a competitive salary and an excellent benefits package.