Litigation Support Specialist (3-5 yrs experience) – Philadelphia

About the role

The law firm of Marshall Dennehey is seeking a Litigation Support Specialist for its Philadelphia office. The role provides administrative and operational assistance to attorneys and paralegals, handling document preparation, case management, and client communication. Candidates should have 3‑5 years of relevant experience and be comfortable working in a fast‑paced legal environment.

Key responsibilities

• Draft, review and proofread pleadings, correspondence and other legal documents.
• Maintain electronic and physical case files, organize medical record subpoena charts and track deadlines.
• Communicate with clients, opposing counsel and experts to schedule appointments and relay case updates.
• Manage calendars, schedule meetings, prepare expense reports and handle incoming calls.
• Record billable hours, assist with vendor invoice processing and ensure compliance with client guidelines.
• Prepare and file court documents as directed by attorneys.
• Utilize legal software and e‑discovery tools for document management and case tracking.

Required profile

• Excellent verbal and written communication skills.
• Strong organizational ability and attention to detail.
• Capacity to prioritize multiple tasks and meet tight deadlines.
• Discretion with confidential information.

Required skills

• Proficiency in Microsoft Office Suite.
• Experience with legal software applications and e‑discovery tools.