Legal Secretary – Administrative Support for Attorneys

About the role

The Legal Secretary will be the first point of contact for clients and will provide comprehensive administrative, intake and scheduling support to the attorneys and paralegals at Eques Law Group. This full‑time, onsite role ensures smooth daily operations, helping client matters progress efficiently while maintaining a professional office environment.

Key responsibilities

• Back‑up the intake team, handling client intake and scheduling when needed.
• Coordinate attorney calendars, appointments, consultations and meetings.
• Facilitate communication between attorneys, paralegals, intake staff and other firm personnel.
• Monitor case files for stalled or incomplete tasks and take proactive steps to move them forward.
• Draft routine emails, correspondence and templated documents under attorney direction.
• Prepare legal documents, client packets and assist with notarizations, witnessing and document‑signing appointments.
• Organize, copy, scan and maintain physical and electronic client files in accordance with firm procedures.
• Manage incoming and outgoing mail, deliveries and document distribution.
• Greet clients, assist with appointments and ensure a courteous, professional client experience.
• Perform courier errands and retrieve or file documents with courts as required.

Required profile

• Professional, welcoming demeanor with strong attention to detail.
• Comfort working within established systems and procedures.
• Ability to anticipate needs, take initiative and manage competing priorities.
• Excellent organizational skills and a reliable on‑site presence.

Required skills

• Operating office equipment such as printers, scanners and copiers.
• Document management including copying, scanning and filing of legal and client materials.