Legal Practice Assistant – Chicago

About the role

Jenner & Block LLP is seeking a Legal Practice Assistant to support multiple attorneys in its Chicago office. This non‑exempt, full‑time position works Monday‑Friday, 8:30 am‑5:00 pm CT, providing essential administrative and billing assistance to ensure smooth daily operations.

Key responsibilities

• Receive and execute assignments from partners, associates, and lawyers, communicating status and meeting deadlines.
• Enter attorney time into the WebTime system and educate timekeepers on proper entry standards.
• Collaborate with the Billing department to review client invoices, edit content, resolve issues, and improve processes.
• Prepare expense reimbursements, process vendor invoices, and manage incoming and outgoing mail.
• Coordinate meetings, conference calls, Zoom sessions, and in‑person appointments, maintaining attorney calendars and contacts.
• Handle telephone inquiries, route calls, and manage document conversions (e.g., PDF to Word).
• Arrange travel through the firm’s travel agency and oversee the New Matter Intake process, including preparation of engagement letters.

Required profile

• Strong organizational skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication.
• Attention to detail and a proactive approach to problem‑solving.
• Ability to work independently while supporting a team of attorneys.

Required skills

• Proficiency with WebTime time‑entry software.
• Experience using Microsoft Outlook for calendar and email management.

What we offer

• Comprehensive benefits including medical, dental, vision, 401(k), and paid time off.
• Opportunities for professional development within a globally recognized law firm.