Legal Executive Assistant – Transportation Regulatory Practice

About the role

This temporary‑to‑hire position supports senior attorneys in a top‑ranked transportation regulatory and administrative law practice. The role blends high‑volume executive support with complex domestic and international travel coordination, requiring discretion and strategic judgment.

Key responsibilities

• Manage high‑volume scheduling and calendar coordination for senior attorneys.
• Plan and execute complex travel logistics, including international itineraries, visas, and compliance with government protocols.
• Draft, proofread, and prepare correspondence, reports, and legal documents.
• Serve as primary liaison for inter‑departmental coordination and external stakeholders.
• Maintain organized legal files and databases, both electronic and hard copy.
• Assist with project tracking and preparation of presentations, memos, and internal communications.
• Provide backup administrative support to multiple attorneys as needed.
• Coordinate logistics for meetings, hearings, and public agency interactions.
• Be available for work outside traditional business hours, including evenings and weekends.

Required profile

• Bachelor’s degree preferred.
• Minimum 3 years of experience as an executive assistant in a legal or public‑sector environment.
• Familiarity with New York State and municipal government structures, agencies, and administrative procedures.
• Proven ability to coordinate international and high‑level domestic travel.
• Exceptional time‑management, organizational, and multi‑tasking abilities.
• Clear, professional written and verbal communication.

Required skills

• Advanced proficiency in Microsoft Outlook.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.