Legal Executive Assistant – Remote

About the role

Job Duck is seeking a Legal Executive Assistant to provide office administration, operational support, and light legal assistance for its US‑based clients. This fully remote, full‑time position works Monday‑Friday, 9 am‑6 pm PST, and offers the chance to keep daily workflows running smoothly while supporting billing, payroll, and basic legal tasks.

Key responsibilities

• Respond promptly to emails and internal communications.
• Attend and actively participate in scheduled meetings.
• Own recurring processes such as payroll reminders, approvals, and billing administration.
• Monitor voicemails, assign issues, and ensure timely follow‑up.
• Provide basic legal assistance and support case‑management documentation.
• Assist with event planning, calendar management, and task‑tracking systems.
• Maintain accurate office workflows and meet all deadline requirements.

Required profile

• 2‑3 years experience as an Executive Assistant.
• Legal background highly appreciated; billing knowledge a plus.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with case‑management or legal software (e.g., Smokeball).
• Familiarity with Zoom and Adobe document tools.
• Detail‑oriented, highly organized, and able to work independently.
• Reliable remote workstation with stable internet and a quiet environment.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Smokeball (legal case‑management software)
• Zoom
• Adobe document tools

What we offer

• Monthly compensation ranging from $1,060 to $1,150 USD.
• Paid time off and referral bonuses.
• 100 % remote work with a supportive, culturally diverse team.
• Opportunity for professional growth within a Great Place to Work certified company.