Legal Executive Assistant

About the role

We are a leading global law firm based in New York seeking a full‑time Legal Executive Assistant to support senior litigation partners. The role provides high‑level administrative and business development support, ensuring smooth day‑to‑day operations for multiple lawyers.

Key responsibilities

• Manage calendars, schedule meetings, resolve conflicts, and send reminders.
• Support document production, electronic filing, and notarization.
• Liaise with billing team to review pro formas and generate client invoices.
• Track daily time entries and maintain accurate client billing records.
• Coordinate travel arrangements, itineraries, and expense reports.
• Develop and maintain client relationships, CRM data, and assist with client events and gifts.
• Prepare materials for meetings, pitches, and proposals, acting as a liaison with the marketing team.

Required profile

• Five or more years supporting senior law‑firm partners, practice heads, or C‑suite executives.
• Excellent communication, interpersonal, and judgment skills.
• Ability to anticipate needs, prioritize tasks, and thrive in a fast‑paced, high‑pressure environment.
• Discretion in handling confidential information.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Excel.