Legal Executive Assistant

About the role

We are looking for an experienced Legal Executive Assistant to provide high‑level support to a senior litigation attorney at a well‑established Houston law firm. The successful candidate will be a highly organized professional who thrives in a fast‑paced litigation environment and will partner with the attorney throughout the entire case lifecycle, from inception to trial.

Key responsibilities

• Provide administrative and litigation support to a senior attorney across all phases of litigation.
• Draft, proofread, and file pleadings, motions, discovery, legal correspondence, and other court documents.
• Manage state and federal e‑filings, including filings with administrative agencies and the Secretary of State.
• Coordinate discovery tasks such as document review, Bates labeling, indexing, and production.
• Conduct legal research using statutes, case law, and other resources.
• Prepare trial notebooks, exhibits, witness binders, and PowerPoint presentations.
• Coordinate trial logistics, courtroom technology, and attorney support during hearings, mediations, and trials.
• Maintain litigation calendars, monitor critical deadlines, and open new matters with conflict checks and client intake.
• Support billing, scheduling, client communications, and other executive administrative duties while handling confidential information with discretion.

Required profile

• Minimum 3 years of Legal Executive Assistant experience in a law firm.
• At least 5 years of litigation paralegal experience, with civil trial exposure.
• Strong understanding of the litigation process from inception through trial.
• Exceptional organizational, communication, and multitasking abilities.
• Professional, proactive, detail‑oriented, and able to work independently.

Required skills

• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience using Timeslips for billing.
• Familiarity with state and federal e‑filing systems.
• Knowledge of TrialDirector, TrialPad, and NetDocuments.