Legal Executive Assistant

About the role

Brown Rudnick is seeking a proactive Legal Executive Assistant to support its attorneys across multiple practice areas. The role combines high‑level administrative duties with legal document preparation, ensuring the firm runs smoothly in a fast‑paced environment.

Key responsibilities

• Manage attorneys' Outlook calendars, coordinating meetings, appointments, and deadlines.
• Enter time records accurately into the billing system.
• Arrange travel logistics and detailed itineraries for domestic and international trips.
• Prepare client invoices in collaboration with the billing department and communicate billing details to clients.
• Handle incoming calls professionally, routing messages and inquiries efficiently.
• Draft, format, and edit legal correspondence, memoranda, and other documents.
• Support department initiatives, including special projects, tracking, reporting, and presentations.
• Maintain and update client files to ensure current and accessible information.

Required profile

• Proven experience as an Executive Assistant in a Big Law or professional services setting.
• Demonstrated discretion handling confidential information.
• Strong written and verbal communication with a professional tone.
• Excellent attention to detail and proofreading abilities.
• Ability to multitask and manage competing priorities in a fast‑paced environment.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook