Legal Executive Assistant

About the role

Job Duck is seeking a Remote Legal Executive Assistant to provide office administration, operational support, and light legal assistance for US‑based clients. The role ensures daily workflows run smoothly, deadlines are met, and administrative processes are handled with precision.

Key responsibilities

• Respond promptly to emails and internal communications.
• Attend and actively participate in scheduled meetings.
• Own recurring processes such as payroll reminders and approvals.
• Assist with billing‑related administrative tasks and support billing documentation.
• Monitor and manage voicemails, ensuring timely issue identification.
• Provide basic legal assistance as needed.
• Support event planning and coordination.
• Maintain calendars, reminders, and task‑tracking systems.
• Organize daily office workflows and ensure deadlines are met for payroll inputs and internal processes.

Required profile

• 2–3 years of experience as an Executive Assistant.
• Legal background is highly appreciated.
• Billing knowledge is a plus.
• Strong written and verbal communication skills.
• Detail‑oriented, proactive, and able to work independently.
• Reliable remote work setup with stable internet (minimum 10 Mbps download / 5 Mbps upload) and a quiet, distraction‑free environment.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with case management or legal software such as Smokeball.
• Familiarity with communication platforms like Zoom.
• Comfortable using document tools such as Adobe.

What we offer

• Monthly compensation ranging from $1,060 to $1,150 USD.
• Paid time off.
• Referral bonuses.
• 100 % remote, full‑time position.