Legal Administrative Assistant – Defense Litigation (3+ yrs)

About the role

The law firm of Marshall Dennehey is seeking a full‑time Legal Administrative Assistant to support its defense litigation team in Cleveland. The ideal candidate will have at least three years of experience handling litigation support tasks in a law‑firm environment.

Key responsibilities

• Perform secretarial and clerical duties, including opening mail, logging attorney time, and entering time sheets daily.
• Answer calls, provide non‑legal information when appropriate, and take messages for attorneys.
• Transcribe dictation using the BigHand system and draft correspondence for attorney approval.
• Maintain and organize both electronic and physical case files, coordinating with office managers as needed.
• Schedule depositions, meetings, and appointments; manage attorney calendars and travel arrangements.
• Deliver or collect documents for attorneys in emergencies, and assist with court filings.

Required profile

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• 3+ years of litigation support or legal assistant/paralegal experience, preferably in civil defense.
• Strong attention to detail, ability to work independently and as part of a team, and discretion with confidential information.

Required skills

• Drafting, formatting, and proofreading legal documents (motions, pleadings, discovery).
• E‑filing expertise in state and federal courts (PACER, CM/ECF, Ohio eFiling Portal).
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Experience with legal practice management software (iManage, FileSite, Clio, ProLaw).
• Dictation transcription using BigHand.
• Scheduling depositions and managing court deadlines.

What we offer

• Competitive salary range of $50,000‑$70,000, negotiable based on experience.
• Full‑time, on‑site position within a reputable law firm.
• Opportunities for professional growth in defense litigation.