Legal Administrative Assistant – 5+ Years Experience – Insurance Defense

About the role

Marshall Dennehey is seeking a full‑time Legal Administrative Assistant for its Fort Lauderdale office. The role provides comprehensive administrative and litigation support on civil insurance defense matters, working closely with litigators in a fast‑paced environment.

Key responsibilities

• Maintain trial and discovery calendars, ensuring deadlines are met and documents are filed on time.
• Schedule and coordinate hearings, depositions, legal proceedings, and meetings.
• Assist attorneys with time entry and invoice processing using billing software.
• Open, organize, and maintain case files, keeping documentation up‑to‑date and accessible.
• Draft pleadings, correspondence, reports, motions, and discovery documents under attorney direction.
• Review and summarize medical records, contracts, and case evidence; prepare chronologies and summaries.
• Prepare, issue, and track subpoenas and other legal requests for records.
• Perform additional litigation support duties as needed.

Required profile

• Minimum 5 years of experience as a legal assistant supporting litigators in personal injury or medical malpractice defense.
• Florida State Court e‑filing experience.
• High school diploma or equivalent.
• Strong written and verbal communication skills.
• Highly organized, detail‑oriented, and able to prioritize competing demands.

Required skills

• Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).
• WordPerfect (preferred).
• Florida State Court e‑filing system.
• Billing software for time entry and invoicing.

What we offer

• Competitive salary based on experience.
• Full‑time benefits package including medical, dental, vision, life, short‑term disability, 401(k) with employer match, paid holidays and PTO.
• Dynamic, supportive team environment with opportunities for career growth.