Human Resources (HR) Assistant

About the role

We are seeking a detail‑oriented Human Resources (HR) Assistant to support daily HR operations for a municipal organization in Georgia. This long‑term contract position will handle sensitive information with discretion while providing strong administrative and employee support.

Key responsibilities

• Safeguard confidential employee and organizational information while handling HR records and communications.
• Lead employee recognition and engagement efforts, organizing programs, events, and appreciation activities.
• Support HR leadership with logistics for department initiatives, coordinating with community partners, vendors, and donors.
• Assist with onboarding activities, preparing new‑employee materials, organizing personnel folders, and guiding pre‑employment steps.
• Maintain personnel files and HR documentation in compliance with records‑retention guidelines, both physical and electronic.
• Coordinate pre‑employment screening, including employment and education verification, background checks, and required physical exams.
• Respond to HR‑related records requests, ensuring proper documentation handling.
• Provide administrative support such as updating departmental forms, maintaining the employee directory, preparing memos, scheduling appointments, and arranging travel.
• Oversee department supply purchasing, ordering materials, tracking inventory, reconciling purchasing card transactions, and preparing requisitions.

Required profile

• Experience supporting human resources administration in a detail‑oriented office environment.
• Working knowledge of onboarding procedures, employee file maintenance, and HR documentation practices.
• Familiarity with HRIS systems and ability to manage both paper and electronic records accurately.
• Ability to handle confidential information with sound judgment and high discretion.
• Experience coordinating background checks, employment verifications, or other pre‑employment processes.
• Strong organizational skills with the ability to manage calendars, documents, and multiple priorities efficiently.
• Effective written and verbal communication skills for preparing correspondence and interacting with employees, vendors, and external partners.

Required skills

• HRIS