Human Resources Assistant

About the role

This temporary‑to‑permanent position supports the HR function of a top New York law firm. You will work onsite five days a week, handling a wide range of administrative and data‑management tasks for lawyers worldwide.

Key responsibilities

• Maintain HRIS data for lawyers worldwide and ensure accuracy across all tools and systems.
• Assist with pre‑hire processes and orientation, including background checks, conflicts checks, relocation matters, eligibility verification, and office assignments.
• Administer career‑transition activities such as bar admissions, leaves of absence, office transfers, and departures.
• Track law clerk and intern activity from onboarding through off‑boarding.
• Prepare materials for lawyer performance reviews and compensation processes.
• Manage lawyer life‑event logistics, including gifts and donations.
• Schedule and track lawyer photographs and provide office tours to candidates.
• Provide general departmental support: attendance tracking, employment verification letters, expense reconciliation, file maintenance, bar audits, and Office Manual updates.

Required profile

• Bachelor’s degree required.
• Experience in a professional environment preferred.
• Availability to work overtime evenings as needed.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• PeopleSoft (or other HRIS systems)
• Microsoft Outlook
• General MS Office proficiency