Human Resources Assistant

About the role

The Human Resources team at The Rockefeller University is seeking a motivated Human Resources Assistant to provide broad administrative and operational support across multiple HR functions. This entry‑level position is ideal for an early‑career professional eager to develop a well‑rounded HR career in an academic environment.

Key responsibilities

• Serve as the first point of contact for employees, students, applicants, and visitors, directing inquiries to appropriate resources.
• Support onboarding activities and coordinate new‑hire processes.
• Perform administrative duties such as data entry, document preparation, record maintenance, and transactional processing.
• Collaborate with campus partners to facilitate employee updates and personnel changes.
• Maintain HR webpages, internal documents, tracking systems, and departmental contact lists.
• Prepare and distribute employee communications, notifications, and mailings.
• Enter and maintain information in Oracle (HRIS), iCIMS (ATS), and other HR systems.
• Assist with temporary staff administration and academic appointment processes.
• Participate in special projects and provide support across HR functions as priorities evolve.

Required profile

• Bachelor’s degree required.
• Exceptional attention to detail and strong organizational skills.
• Excellent written and verbal communication abilities.
• Professionalism, discretion, and sound judgment handling confidential information.
• Proactive, customer‑service orientation with a willingness to take initiative.
• Flexibility, adaptability, and eagerness to learn new concepts and systems.
• Ability to manage multiple priorities in a fast‑paced environment.
• Effective collaboration with diverse individuals at all organizational levels.

Required skills

• Microsoft Office applications
• Oracle E‑Business Suite (HRIS)
• iCIMS (Applicant Tracking System)