HR & Office Administration Coordinator

About the role

We are seeking a hands‑on, organized, service‑oriented HR & Office Administration Coordinator to manage day‑to‑day HR administration and keep our Blue Ash office running smoothly in a growing aerospace and defense software company.

Key responsibilities

• Own day‑to‑day HR administration across the employee lifecycle, including onboarding, offboarding, employee changes, personnel records, and employee files.
• Maintain employee information and HR processes in Paylocity and coordinate payroll processing with Finance to ensure accuracy and timeliness.
• Coordinate benefits administration with third‑party consultants, manage annual enrollment and employee communications.
• Serve as the primary internal point of contact for employee questions on payroll, benefits, policies, and HR processes.
• Support workers’ compensation, leave administration, HR policies, required documentation, and recurring people processes such as annual performance reviews.
• Coordinate recruiting activities, work with external recruiters, schedule interviews, and support offer and onboarding processes.
• Support day‑to‑day office operations, coordinate vendors, supplies, equipment, and facilities‑related needs.
• Manage relationships with administrative vendors and service providers, and help coordinate company meetings and employee events.
• Document recurring HR and administrative procedures, identify opportunities to simplify workflows, and help establish scalable processes.

Required profile

• 2–4 years of experience in HR, People Operations, HR coordination, or a similar role.
• Hands‑on experience with payroll, benefits administration, onboarding/offboarding, employee records, and general HR administration.
• Experience with an HRIS or payroll platform; Paylocity experience is a plus.
• Ability to work independently with limited supervision and know when to escalate complex matters.
• Strong organization, attention to detail, and ability to manage multiple priorities.
• Sound judgment and discretion handling confidential employee information.
• Strong interpersonal and written communication skills with a service‑oriented approach.
• Comfort operating in a small‑company environment, wearing multiple hats, and helping build processes.
• Bachelor’s degree preferred; SHRM or similar HR certification is a plus.

Required skills

• Paylocity (HRIS/payroll platform) – experience preferred.
• Payroll processing.