Graduate Medical Education Training Administrator, IM-Instruction Administration

About the role

This position supervises the GME program coordinators within the department and provides strategic guidance and oversight for multiple accredited and non-accredited residency and fellowship programs. It requires a high level of autonomy and expertise, and plays a critical role in shaping the strategic direction of GME programs and supporting the overall GME enterprise at UT Southwestern Medical Center. The role may supervise GME Program Coordinators and must ensure program compliance with accreditation standards, institutional policies and regulatory requirements.

Key responsibilities

• Manage the strategic planning and development of the GME program(s) with the Program Director, aligned to institutional and departmental goals.
• Develop, implement and ensure compliance with departmental GME policies and procedures, serving as a subject matter expert for faculty, residents and staff.
• Manage the daily operations of multiple educational programs, including core residencies and subspecialty fellowships, with accurate record keeping and data management.
• Advise Program Directors and Program Coordinators on accreditation requirements, program development and complex issues.
• Supervise and mentor GME Program Coordinators, including performance appraisals, coaching and career support.
• Act as intermediary between Program Directors, education staff, trainees and other internal and external stakeholders.
• Ensure compliance with ACGME requirements, including accreditation site visits, self-studies and special reviews.
• Oversee GME program finances, including budget development, forecasting, expenditure monitoring and reconciliation of trainee clinical effort.
• Oversee resident/fellow leave requests and PeopleSoft/HCM transactions, and ensure compliance with HIPAA, FERPA and other regulations.
• Prepare complex reports for accrediting agencies and university administration, and conduct statistical analysis of program performance.

Required profile

• Bachelor's degree in business administration, healthcare administration or a related field; applicants without the preferred degree but with significant related experience may be considered.
• 6 years of direct experience as the primary GME program coordinator of an ACGME-accredited residency-fellowship program(s).
• 2 years of supervisory experience.
• Preferred: Master's degree and TAGME certification as Training Admin of Grad Med Ed upon hire.
• Security-sensitive position subject to a federal background investigation.

What we offer

• PPO medical plan available day one at no cost for full-time employee-only coverage, with 100% coverage for preventive care.
• Paid time off available day one, paid parental leave benefit and wellness programs.
• Retirement through the Teacher Retirement System of Texas (TRS) and tuition reimbursement.
• Public Service Loan Forgiveness (PSLF) qualified employer.