Finance and Budget Assistant

About the role

The Finance and Budget Assistant will support the United Nations Office for Partnerships in managing its financial and budgeting processes. Reporting to the Chief of Operations, the role involves preparing budget documents, monitoring expenditures, and ensuring compliance with UN financial rules.

Key responsibilities

• Prepare supporting documents (narrative and tables) for cost estimates and budget proposals for staff and non‑staff requirements.
• Assist in elaborating resource requirements for budget submissions.
• Monitor expenditures, compare them with approved budgets, and prepare adjustments as needed.
• Assist in preparing budget performance submissions and final reports, analyzing variances between approved budgets and actual expenditures.
• Review and process special service agreements, travel requests, and requisitions for goods, services, and stock items, ensuring consistency with UN rules and procedures.
• Provide quarterly fund status reports to substantive officers, respond to queries, and offer information on administrative procedures.
• Support trust fund management and implementation throughout the project cycle, ensuring compliance with regulations and policies.
• Perform grants management functions in Umoja, including structuring grants, releasing budgets, and recording implementing partner expenditures.
• Stay up‑to‑date on documents, reports, and guidelines affecting the programme and ensure compliance with UN policies.
• Assist in the establishment and closure of trust funds and projects.
• Assist in finalising project and Board documentation.
• Maintain tracking of project documents throughout their lifecycle and communicate with relevant stakeholders.
• Draft or prepare correspondence responding to programmatic, financial, and administrative inquiries.

Required profile

Required skills