Facilities Assistant – Site Operations Support

About the role

The Facilities Assistant supports the Site Manager and the facility leadership team to ensure smooth day‑to‑day operations at the New Providence site. This role combines administrative, coordination and compliance tasks to keep the facility running efficiently and safely.

Key responsibilities

• Prepare, submit and track purchase orders, invoices and procurement requests.
• Schedule vendors and contractors, manage site access and coordinate work activities.
• Maintain site calendars, work schedules, service requests and project timelines.
• Issue and document Safe Work Permits, ensuring compliance with safety requirements.
• Keep building, safety, environmental and Responsible Care policies up‑to‑date and compliant.
• Assist in updating SOPs, emergency response plans and other compliance documentation.
• Monitor compliance tasks, audits and corrective actions to ensure timely completion.
• Support the Site Manager in overseeing facility staff and contractors.
• Coordinate preventive maintenance schedules and respond to maintenance service requests.
• Provide backup support for shipping and receiving activities, including loading, unloading and labeling.

Required profile

• Detail‑oriented and highly organized.
• Strong written and verbal communication skills for interacting with employees, vendors and leadership.
• Ability to manage multiple administrative tasks simultaneously.

Required skills