Export Documentation Specialist

About the role

The Export Documentation Specialist prepares and manages all export documentation to ensure compliance with U.S. and international trade regulations. The role coordinates shipments, including hazardous materials (Hazmat), and keeps accurate records for audits and regulatory requirements. The position is based in a warehouse facility.

Key responsibilities

• Prepare and review export documentation, including commercial invoices, packing lists, bills of lading and customs declarations.
• Manage Hazmat shipping documentation in compliance with DOT, IATA and IMDG regulations.
• Ensure shipments meet international trade regulations, customs requirements and company policies.
• Work with freight forwarders, carriers and logistics providers to arrange transportation.
• Maintain accurate records of shipped goods and update inventory systems.
• Verify shipping instructions with sales and customers and resolve delays, documentation errors or customs issues promptly.
• Maintain export records for internal audits and government reporting, monitor regulatory changes and support export compliance training.

Required profile

• High school diploma or equivalent; logistics or supply chain certification preferred.
• 3+ years in export documentation and international shipping.
• Proven experience with Hazmat shipping regulations (DOT, IATA, IMDG); Hazmat/Dangerous Goods certification preferred.
• Ability to lift and move up to 10 pounds occasionally.

Required skills

• Knowledge of EAR, ITAR and ECCN classification.
• Data entry with Ten-Key.
• Proficiency in MS Office and ERP systems.
• Attention to detail, organization, independence and strong communication skills.