Executive/Personal Assistant

About the role

This position supports the CEO of a billion‑dollar hedge fund and other senior leaders, working closely with the Chief of Staff. The role blends high‑level executive administration with personal assistance for the CEO and his family, in a fast‑paced, hybrid environment.

Key responsibilities

• Provide executive and personal support to the CEO, including calendar management, meeting coordination, and agenda preparation.
• Arrange complex domestic and international travel itineraries, including private travel when required.
• Prepare, process, and submit expense reports and draft correspondence on behalf of the CEO.
• Collaborate with the Chief of Staff to streamline processes and improve efficiency.
• Support Family Office initiatives and foundation activities.
• Assist with special projects such as event planning, catering, and travel logistics.
• Offer backup support to the office management team as needed.

Required profile

• Minimum 5 + years of high‑level executive administrative experience supporting C‑suite or high‑net‑worth individuals.
• Bachelor’s degree required.
• Polished professional demeanor with strong verbal and written communication.
• Exceptional attention to detail and organizational abilities.
• Ability to work independently, prioritize tasks, and handle multiple responsibilities in a dynamic setting.
• Team‑player attitude with a “no job is too big or small” mindset.

Required skills

• Advanced Microsoft Outlook proficiency.

What we offer

• Competitive annual compensation of $150‑$175 k plus bonus.
• Hybrid work schedule (4 days onsite, 1 day remote) with flexibility for full‑time office presence.
• Opportunity to join a high‑performing C‑suite team in a leading financial firm.