Executive/Administrative Assistant

About the role

The Executive/Administrative Assistant provides high‑level support to the CEO, handling both professional and personal tasks to free the executive for strategic activities. This full‑time, onsite position is based in Dallas and requires strong organizational abilities and discretion.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, take minutes, and handle correspondence (mail, email, phone).
• Prepare presentations, reports, and other company logistics.
• Coordinate travel arrangements, including accommodations, transportation, meals, and errands.
• Support sales back‑office functions such as proposals, contracts, and client coordination.
• Oversee office administration tasks including filing, ordering supplies, onboarding, and general office management.

Required profile

• Bachelor’s degree (or associate degree) required.
• Minimum 5 years of relevant experience supporting senior executives.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Excellent written and spoken communication skills.
• Strong time‑management, multitasking, and high‑energy, go‑getter attitude.

Required skills

• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint).
• Experience using Google Drive for document collaboration.
• Familiarity with Bamboo HR or similar HR management tools.