Executive Support Specialist

About the role

The Executive Support Specialist provides high‑quality administrative and operational assistance to senior leaders, including the CFO, CRO, and CTO/Product Officer, within a fast‑paced global fintech environment. Reporting to the Corporate Projects, Events & Executive Support Manager, this entry‑level position offers exposure to executive operations and corporate events.

Key responsibilities

• Manage and maintain executive calendars, schedule meetings, resolve conflicts, and prepare briefing materials.
• Coordinate domestic and international travel, including flights, hotels, and ground transportation.
• Prepare, review, and submit expense reports accurately and on time.
• Draft, proofread, and format correspondence, presentations, and documents.
• Screen inbound communications and act as a point of contact for internal and external stakeholders.
• Provide logistical support for corporate events such as All Hands, QBRs, board meetings, and offsites.
• Assist with venue coordination, vendor liaison, catering, A/V setup, and attendee management.
• Support post‑event administration, budget reconciliation, and documentation.
• Track project milestones, prepare agendas, take minutes, and follow up on action items.

Required profile

• Demonstrable experience supporting C‑suite executives in an administrative or operations role.
• Exceptional organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Proactive, resource‑ful, and capable of managing competing priorities in a fast‑moving environment.
• Willingness to work extended hours for events when required.

Required skills

• Microsoft Office Suite
• Google Workspace
• Jira
• Confluence
• Asana