Executive Staff Assistant – Senior Leadership Support

About the role

The Executive Staff Assistant provides high‑level administrative support to senior leaders, their direct reports, and the broader team. This role ensures seamless coordination across multiple time zones, handling complex calendars, travel logistics, and confidential communications.

Key responsibilities

• Manage executive calendars, schedule meetings, and prioritize requests with urgency and accuracy.
• Coordinate domestic and international travel, preparing detailed itineraries, visas, and meeting agendas.
• Reconcile and approve expense reports, ensuring timely submission and compliance.
• Prepare presentations, reports, and other communications for internal and external partners.
• Handle confidential information with discretion and maintain accurate meeting materials.
• Answer and screen calls and emails, manage timekeeping in Kronos, and support hourly associates.
• Provide general administrative assistance such as IT ticket routing, new‑hire setups, and meeting‑room bookings.
• Support ad‑hoc projects and maintain positive relationships with leadership, peers, and associates.

Required profile

• Associate’s or Bachelor’s degree, or equivalent experience.
• 5+ years of experience supporting executive leadership in a high‑touch environment.
• Proven ability to work in fast‑paced, deadline‑driven settings and juggle multiple executives’ schedules.
• Flexibility to work outside U.S. time zones when required and adapt to hybrid work arrangements.
• Strong attention to detail, proactive communication, and excellent prioritization skills.

Required skills

• Kronos time‑keeping system