Executive & Personal Assistant to CEO (Second Assistant)

About the role

We are seeking a highly organized Executive & Personal Assistant to support the CEO of a leading investment firm in Midtown Manhattan. Working alongside the existing Executive Assistant, you will provide both professional and personal assistance, ensuring the CEO’s schedule, priorities, and household affairs run smoothly.

Key responsibilities

• Manage and coordinate the CEO’s complex, multi‑time‑zone calendar.
• Arrange domestic and international travel, creating detailed itineraries.
• Process expense reports using Concur.
• Maintain and update marketing and client data in Salesforce.
• Prepare and maintain departmental spreadsheets and reports.
• Collaborate with other Executive Assistants across offices.
• Assist with ad‑hoc projects and tasks as directed.

Required profile

• Minimum 2 years of administrative experience in a corporate environment.
• Bachelor’s degree required.
• Polished, professional demeanor with the ability to handle confidential information.
• Proactive, resourceful and able to thrive in a fast‑paced setting.
• Excellent communication and decision‑making skills.

Required skills

• Concur expense management.
• Salesforce CRM administration.

What we offer

• Competitive base salary (approximately $90,000 USD) plus overtime and discretionary bonus.
• Hybrid work schedule (4 days onsite, 1 day remote).
• Benefits including gym reimbursement, catered lunches, profit sharing, 401(k) and more.