Executive Coordinator for EVP & COO Office

About the role

The Executive Coordinator provides high‑level administrative and logistical support to the Executive Vice President and Chief Operating Officer (EVP/COO) and assists the Senior Associate Vice President and Chief of Staff. This cross‑functional role ensures smooth daily operations of the Office of the COO, handling scheduling, meeting facilitation, and priority management.

Key responsibilities

• Manage complex calendars, travel arrangements, and meeting logistics for the EVP/COO.
• Coordinate and prioritize tasks across the office, ensuring timely execution of strategic initiatives.
• Facilitate internal and external communications, acting as a trusted liaison for faculty, staff, alumni, government officials, and VIPs.
• Organize annual meetings, special events, and ad‑hoc projects as assigned.
• Maintain confidentiality on sensitive university matters and uphold professional standards in all interactions.

Required profile

• Proactive, self‑directed team player with strong initiative.
• Excellent organizational and multitasking abilities.
• Ability to anticipate needs and deliver high‑quality outputs.
• Comfortable interacting with senior leadership and external stakeholders.

Required skills

• Advanced proficiency with office productivity tools (e.g., Microsoft Office suite).
• Strong written and verbal communication skills.
• Experience in scheduling, event planning, and project coordination.

What we offer

• Opportunity to work in a prestigious university environment.
• Exposure to high‑visibility leadership and strategic initiatives.
• Collaborative, mission‑driven community focused on social justice and academic excellence.