Executive Assistant – Unscripted Casting

About the role

Disney Entertainment Television is looking for a proactive Executive Assistant to support its unscripted casting team. The role blends high‑level administrative support with a passion for unscripted television, ensuring smooth operations in a fast‑paced, creative environment.

Key responsibilities

• Manage calendars, phone lines, travel arrangements, tickets, and event logistics for senior staff.
• Coordinate internal and external meetings, including talent generals, creative sessions, casting calls, and live casting events.
• Develop and maintain talent lists for hosts, judges, panelists, and guests in collaboration with the casting team.
• Assist with audio/visual setup for live casting sessions and record/stream meetings as needed.
• Submit and track expense reports and purchase requests via Casual Buyer, Concur, and internal finance systems.
• Maintain databases, distribution and mailing lists, and filing systems while upholding strict confidentiality.

Required profile

• At least 1 year of executive support experience in casting, an agency, or a network/production company.
• Strong organizational skills with the ability to manage large data sets and filing systems.
• Excellent verbal and written communication, including professional telephone etiquette.
• Flexibility to work overtime on short notice and adapt to rapid changes.

Required skills

• Proficiency with Microsoft Office suite (PowerPoint, Word, Excel, Outlook).
• Experience using Concur for expense management.
• Familiarity with iMovie, Adobe Premiere, Final Cut Pro, and QuickTime for editing and uploading audition materials.