Executive Assistant to the President

About the role

Unboxed Group is seeking a highly organized Executive Assistant to support the President and Head of Operations in Los Angeles. The role blends executive support with light office management, ensuring senior leadership runs smoothly in a fast‑paced creative environment.

Key responsibilities

• Manage and protect the President’s calendar, schedule meetings, resolve conflicts, and align time with priorities.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.
• Draft, proofread, and send correspondence on behalf of the President.
• Serve as gatekeeper, screening communications and handling follow‑ups with discretion.
• Conduct research and compile summaries to aid executive decision‑making.
• Provide personal support to the President, such as scheduling appointments and handling confidential requests.
• Assist the Head of Operations with calendar management and meeting coordination.
• Support light office tasks: supply ordering, vendor coordination, and maintaining shared spaces.
• Help with onboarding logistics and employee communications as directed.

Required profile

• Discreet and trustworthy with access to sensitive information.
• Anticipatory, proactive, and able to solve problems before they arise.
• Highly organized, reliable, and detail‑oriented.
• Calm under pressure and able to manage competing priorities.

Required skills