Executive Assistant to the President

About the role

We are partnering with a New York‑based family office that invests across public and private markets. The firm seeks a proactive Executive Assistant to support the President, ensuring day‑to‑day operations run smoothly and efficiently.

Key responsibilities

• Manage a complex, constantly changing calendar, scheduling internal and external meetings, calls, appointments, and events.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.
• Act as a trusted gatekeeper and primary point of contact for internal and external stakeholders.
• Attend meetings, take notes, maintain records of key discussions, and track follow‑up items.
• Prepare meeting materials, draft correspondence, and support ongoing communication.
• Handle incoming calls, emails, and requests with sound judgment and discretion.
• Liaise with external advisors, service providers, and other business contacts.
• Assist with special projects and provide general administrative support to keep the executive organized.

Required profile

• Bachelor’s degree.
• 5‑10+ years of experience supporting a Founder, President, Principal, or senior executive.
• Experience in a family office, investment firm, professional services environment, or similarly high‑touch setting is preferred.
• Exceptional organizational skills, attention to detail, and ability to maintain confidentiality.
• Strong written and verbal communication skills.
• Proactive, resourceful, and able to anticipate needs.

Required skills

• Advanced proficiency with Microsoft Outlook.
• Advanced proficiency with Microsoft Excel.
• Advanced proficiency with Microsoft Word.
• Advanced proficiency with Microsoft PowerPoint.