Executive Assistant to Senior Leadership

About the role

The Executive Assistant provides high‑level administrative, operational and strategic support to three Vice Presidents and one Senior Vice President within American Express Corporate Affairs & Communications. This fast‑paced, high‑visibility role ensures senior leaders can focus on strategic objectives by managing complex calendars, travel, meetings and vendor processes.

Key responsibilities

• Act as a trusted partner to senior leaders, anticipating needs and resolving issues independently.
• Manage highly complex, multi‑time‑zone calendars, prioritize meetings and prepare briefing materials.
• Coordinate logistics for senior‑level meetings, leadership forums, off‑sites, town halls and external engagements.
• Arrange domestic and international travel, process expense reports and address travel changes in real time.
• Oversee vendor onboarding, statements of work, invoice submission and payment tracking.
• Support onboarding of new hires, equipment requests and system access coordination.

Required profile

• Exceptional organizational skills, judgment and discretion.
• Ability to manage complexity and competing priorities across multiple senior leaders.
• Strong communication and collaboration with internal and external stakeholders.
• Experience supporting senior executives in a fast‑paced corporate environment.

Required skills

• Proficiency with Ariba.
• Proficiency with Concur.
• Familiarity with internal enterprise systems for finance and vendor management.