Executive Assistant to Senior Engineering Leadership

About the role

This position goes beyond a traditional Executive Assistant role. You will act as a strategic partner to senior engineering leaders within a high‑performance hedge fund, ensuring they can focus on critical, high‑impact initiatives.

Key responsibilities

• Manage dynamic calendars, travel arrangements, and executive communications with strategic prioritization.
• Serve as liaison for internal and external stakeholders, preparing agendas, briefing materials, and leadership documentation.
• Provide real‑time meeting support, including detailed note‑taking, action tracking, and follow‑up coordination.
• Anticipate operational needs, proactively resolving issues and enhancing executive efficiency.
• Support leadership initiatives by tracking priorities, monitoring progress, and ensuring alignment.
• Coordinate recurring updates, reporting, and internal messaging to improve visibility across teams.
• Plan and execute leadership meetings, offsites, and strategic reviews, handling logistics and post‑meeting follow‑through.
• Design and refine workflows, systems, and processes to boost productivity and decision‑making.

Required profile

• 7–10+ years supporting senior executives in fast‑paced, high‑expectation environments.
• Proven ability to operate as a trusted business partner or chief of staff‑type role.
• Exceptional judgment, discretion, and ability to handle highly sensitive information.

Required skills