Executive Assistant to High-Level Executive & Philanthropist

About the role

This position supports the CEO of a boutique luxury lifestyle brand, acting as a true Executive Assistant in a fast‑paced, entrepreneurial environment. You will partner closely with senior leadership, handling both business and personal matters, and play a key role in high‑visibility projects and events.

Key responsibilities

• Manage the CEO’s calendar, travel, personal commitments, and charitable engagements.
• Prepare briefing documents, executive summaries, and other meeting materials.
• Anticipate needs, coordinate logistics, and ensure flawless execution of initiatives.
• Provide on‑site support for meetings and events, including note‑taking, follow‑up, and timeline management.
• Plan and execute high‑touch events, handling vendor management, budgeting, guest communications, and post‑event reporting.
• Serve as primary liaison among internal teams, external consultants, creative partners, agencies, and service providers.
• Support special projects, executive initiatives, and time‑critical matters with confidentiality.
• Maintain accurate records, process expense reports, and assist with digital presence.
• Handle personal tasks such as gifting, charitable donations, errands, and residential property matters.

Required profile

• Bachelor’s degree.
• 5+ years of executive assistant experience supporting C‑suite leaders.
• Strong computer proficiency.
• Experience planning events.
• Background in real estate or hospitality is a plus.

Required skills