Executive Assistant to Head Coach

About the role

The Executive Assistant to the Head Coach provides high‑level administrative and operational support to the Head Coach and the entire coaching staff. This role ensures the coach can focus on performance, game preparation, and player development by handling calendars, communications, logistics, and confidential documents.

Key responsibilities

• Manage the Head Coach’s calendar, schedule practices, meetings, media appearances, travel, and personal appointments.
• Prepare weekly and daily memos, distribute game‑day schedules, and coordinate practice timing.
• Handle tickets, passes, and arena walk‑throughs for home and away games.
• Serve as the primary liaison between the coaching staff and other departments, including medical, front office, PR, and external partners.
• Manage expense reporting, invoices, purchasing requests, and confidential personnel records.
• Support special projects such as coaching clinics, community appearances, and annual retreats.

Required profile

• Bachelor’s degree.
• 2–3 years of relevant experience, preferably supporting high‑profile athletes, celebrities, or VIPs.
• Excellent interpersonal, written, and verbal communication skills.
• Extreme attention to detail and strong organizational abilities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook