Executive Assistant to Executive in Residence (Product & Technology)

About the role

This in‑office position provides high‑level administrative and strategic support to an Executive in Residence (EIR) within Paramount’s Product and Technology leadership team. The role demands a proactive, meticulous professional who can manage complex schedules, coordinate cross‑functional initiatives, and help maintain the operational rhythm of the organization.

Key responsibilities

• Manage the EIR’s calendar, schedule meetings, prioritize appointments, and resolve conflicts.
• Coordinate internal and external meetings, collaborating with other executive admin teams.
• Screen and respond to emails on behalf of the EIR and prepare meeting agendas, notes, and follow‑ups.
• Arrange domestic and international travel, including itineraries and logistics.
• Process monthly expense reports and maintain accurate financial records.
• Assist in preparing presentations, reports, and other executive‑level documents.
• Support planning and execution of team offsites, product reviews, and executive summits.
• Maintain confidentiality of sensitive information and oversee alignment across departments.
• Track product achievements and compile updates for executive reporting.
• Automate and improve executive support processes using AI and project‑management tools.

Required profile

• Bachelor’s degree preferred.
• 6+ years of experience in an executive support role, preferably in a tech‑driven or product organization.
• Willingness to work outside normal business hours and be on call as needed.
• Experience supporting C‑level executives in fast‑paced, high‑growth environments.
• Strong written and verbal communication skills.
• Excellent organizational and time‑management abilities.

Required skills

• Proficiency with Microsoft Office Suite.
• Proficiency with Google Workspace.
• Experience using collaboration tools such as Slack.
• Experience with project‑management software (e.g., Asana, Notion).
• Familiarity with AI technologies to streamline administrative tasks.