Executive Assistant to Co-Founders

About the role

The Executive Assistant will act as a strategic partner to Rhone’s Co-Founders, enabling them to operate at peak effectiveness while supporting alignment and operational excellence across the organization. This full‑time, onsite role in Stamford, CT requires a highly organized professional who thrives in a fast‑paced, high‑growth environment.

Key responsibilities

• Manage complex calendars for the founders, coordinating internal, external, and cross‑functional meetings as well as leadership offsites.
• Prepare meeting agendas, briefing documents, and other executive materials to ensure leaders are well‑prepared.
• Plan and execute all travel logistics, including flights, hotels, ground transportation, visas, dining, and detailed itineraries, adjusting arrangements as priorities shift.
• Handle expense reporting and budget tracking for executive team members.
• Perform general administrative tasks such as document preparation, filing, scanning, and mailing.
• Serve as a trusted liaison between the founders, internal teams, external partners, and stakeholders.
• Plan and coordinate company events ranging from team lunches to the annual offsite.
• Support strategic initiatives and special projects on behalf of the founders.

Required profile

• Detail‑oriented and resourceful, anticipating needs before they arise.
• Proactive and highly organized, comfortable managing sensitive information.
• Able to navigate shifting priorities while maintaining focus on strategic objectives.

Required skills

• Complex calendar management.
• Travel coordination and itinerary planning.
• Executive‑level document preparation and briefing creation.
• Expense reporting and basic budget tracking.
• Event planning and execution.
• Effective liaison and communication across teams and external partners.