Executive Assistant to Co-Founder & CEO

About the role

Tribe AI is seeking a proactive Executive Assistant to support its Co‑Founder & CEO. Based in the New York office, you will act as the connective tissue between the CEO and the organization, handling executive, personal, and office responsibilities while helping the company scale.

Key responsibilities

• Own the CEO’s calendar end‑to‑end, schedule meetings, resolve conflicts, and protect her time.
• Manage all travel logistics, including flights, hotels, ground transport, and detailed itineraries.
• Provide personal admin support such as appointments, errands, and day‑of logistics.
• Draft communications, prepare briefing materials, and serve as a trusted proxy for the CEO’s office.
• Maintain the NY office presence, coordinate onboarding swag, manage vendors, supplies, and facility needs.
• Plan and execute annual company‑wide offsites and coordinate cross‑functional admin projects.
• Own special projects as they arise, demonstrating a hands‑on, solution‑focused attitude.

Required profile

• 5+ years supporting a C‑suite executive or founder, preferably in a high‑growth startup.
• Proven ability to manage complex calendars, travel, and competing priorities at scale.
• Experience planning multi‑day events or offsites for 50+ participants.
• Comfortable providing personal/lifestyle support.
• Familiarity with Google Workspace, Slack, Notion, and travel‑management platforms.
• Based in NYC and able to work in‑office at least four days per week.

Required skills

• Google Workspace
• Slack
• Notion
• Travel management platforms

What we offer

• Opportunity to work at the forefront of AI transformation for enterprises.
• Direct partnership with senior leadership and high‑performing engineers.
• High‑growth environment where ownership and impact are visible.
• Collaborative culture that values excellence and innovation.