Executive Assistant to CIO

About the role

Greystone, a leading national commercial real‑estate finance firm, is seeking an Executive Assistant to support its incoming Chief Information Officer. This on‑site role in New York City will keep the CIO organized, informed, and focused on strategic initiatives.

Key responsibilities

• Manage the CIO’s email inbox, filter correspondence, and provide concise summaries of critical items.
• Maintain and coordinate the executive’s calendar, scheduling meetings, conferences, teleconferences, and travel arrangements.
• Prepare meeting materials, attend meetings to take notes, and track action items to ensure timely completion.
• Research, draft, and route letters, documents, and other communications on behalf of the CIO.
• Identify potential issues that could affect the CIO’s commitments and propose proactive solutions.

Required profile

• Minimum 5 + years of experience as an Executive Assistant reporting directly to senior leadership.
• Demonstrated ability to handle confidential information with the highest level of discretion.
• Flexibility to work outside regular business hours when needed.
• Excellent verbal and written communication skills.

Required skills

• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).

What we offer

• A purpose‑driven culture focused on improving lives and fostering inclusion.
• Opportunity to work closely with senior leadership in a top‑ranked real‑estate finance firm.
• Professional growth in a supportive, entrepreneurial environment.