Executive Assistant to CEO & Office Manager

About the role

STAFFED INC. is seeking a highly organized Executive Assistant to the CEO who will also manage day‑to‑day office operations at our New York headquarters. The role blends executive support (approximately 70%) with office management and special projects (approximately 30%). It offers a pathway to senior operational leadership as the company scales.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, and resolve conflicts proactively.
• Coordinate internal and external meetings, preparing agendas, briefing materials, and presentations.
• Handle business and occasional personal travel arrangements, itineraries, and expense reporting.
• Draft, proofread, and send professional correspondence on behalf of the CEO.
• Track action items, deadlines, and follow‑ups to ensure accountability.
• Serve as a liaison between the CEO and employees, clients, partners, and vendors.
• Oversee daily office operations, including facilities, supplies, and administrative coordination.
• Support leadership meetings by documenting decisions and next steps.

Required profile

• Proactive, resourceful, and able to anticipate needs before they arise.
• Exceptional judgment, professionalism, and discretion in handling confidential matters.
• Strong ownership mindset; comfortable working in a fast‑paced, entrepreneurial environment.
• Excellent communication skills, both written and verbal.

Required skills

What we offer

• Competitive salary range $80,000‑$90,000 annually.
• Opportunity for long‑term growth into an Executive Operations Manager or Chief of Staff role.
• Dynamic, people‑first culture within a nationwide staffing agency.