Executive Assistant to CEO – Hybrid (NYC)

About the role

We are looking for a proactive Executive Assistant to support the Chief Executive Officer of a leading global media firm based in New York City. The role is hybrid, offering the chance to work closely with senior leadership, board members and international partners while managing both professional and personal responsibilities for the CEO.

Key responsibilities

• Manage and prioritize a complex, ever‑changing calendar for the CEO and family, coordinating internal and external commitments.
• Handle confidential business and personal information with utmost discretion.
• Organize, synthesize and prioritize large volumes of data, ensuring accuracy.
• Arrange domestic and international travel, including flights, visas, lodging and concierge services, and prepare detailed itineraries.
• Act as primary point of contact for calls, emails and correspondence on behalf of the CEO.
• Process executive expense reports and approvals using Concur.
• Maintain electronic and physical filing systems for contacts, calendars and real‑estate records.
• Research, prioritize and follow up on incoming issues, directing them to appropriate parties.
• Communicate with senior executives, board members and external advisors, coordinating logistics for high‑level meetings and events.

Required profile

• Proven experience supporting a C‑suite executive in a high‑profile, global environment.
• Exceptional organizational and time‑management abilities.
• Outstanding written and verbal communication skills.
• High degree of discretion and sound judgment.
• Calm, solutions‑oriented approach with the ability to anticipate needs.

Required skills

• Strong proficiency with Concur.
• Advanced knowledge of Microsoft Office Suite.

What we offer

• Competitive salary range $140,000‑$170,000 plus bonus.
• Hybrid work model.
• Opportunity to work directly with a prominent executive in a dynamic global media environment.